Nain Hotel Ltd is currently seeking an experienced, motivated, and detail-oriented individual with a passion for providing excellent service as an Office Manager to join their team. An Office Manager plays a crucial role in overseeing and managing all administrative tasks, coordinating office operations, ensuring the smooth functioning of day-to-day activities within an office environment, and operational functions of the office.
They handle tasks like managing schedules, supervising staff, and maintaining office supplies. They often handle tasks related to human resources, budgeting, and facilities management. Office managers act as a bridge between different departments, facilitating communication and addressing issues to enhance overall organizational effectiveness.
Requirements
- Bachelor’s degree in business administration or a related field.
- Proven experience as an office manager or in a similar role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficient in Microsoft Office Suite and other relevant software.
- Knowledge of accounting and financial management principles.
- Detail-oriented and able to work independently.
- Ability to handle confidential information with discretion.
- Strong leadership and problem-solving skills.
- Flexibility to work evenings, weekends, and holidays as needed.
Responsibilities
Here are some responsibilities of an Office Manager at Nain Hotel Ltd:
- Oversee and manage all administrative and operational functions of the office: The Office Manager is responsible for ensuring that all office operations run smoothly and efficiently. This includes managing staff schedules, coordinating meetings and appointments, and ensuring that all tasks are completed on time.
- Coordinate and support the day-to-day activities of the hotel staff: The Office Manager is responsible for coordinating and supporting the hotel staff in their daily activities. This includes providing administrative support, managing schedules, and helping with any issues that may arise.
- Maintain and update hotel records: The Office Manager is responsible for maintaining and updating all hotel records. This includes employee files, financial documents, and customer information. The Office Manager must ensure that all records are accurate, up-to-date, and accessible to the appropriate staff members.
- Prepare and distribute memos, reports, and correspondence: The Office Manager is responsible for preparing and distributing memos, reports, and correspondence to hotel staff and management. This includes communicating with other departments and ensuring that everyone is informed of important updates and changes.
- Manage the hotel’s budget and financial activities: The Office Manager is responsible for managing the hotel’s budget and financial activities. This includes preparing financial reports, managing payroll, accounts payable, and accounts receivable, and ensuring that all financial transactions are conducted in compliance with applicable laws and regulations.
- Monitor and maintain office supplies, inventory, and equipment: The Office Manager is responsible for monitoring and maintaining office supplies, inventory, and equipment. This includes ensuring that the office is well-stocked with necessary supplies, managing inventory levels, and overseeing the maintenance and repair of office equipment.
- Ensure compliance with all applicable laws, regulations, and hotel policies: The Office Manager must ensure that all hotel operations are conducted in compliance with applicable laws, regulations, and hotel policies. This includes ensuring that all staff members are trained on relevant policies and procedures.
- Develop and implement efficient office procedures and workflows: The Office Manager is responsible for developing and implementing efficient office procedures and workflows. This includes identifying areas for improvement, developing new processes, and ensuring that all staff members are trained on new procedures.
- Handle customer complaints and inquiries in a professional and timely manner: The Office Manager is responsible for handling customer complaints and inquiries in a professional and timely manner. This includes ensuring that all customer issues are addressed promptly and that all staff members are trained on customer service best practices.
- Assist with the recruitment, hiring, and training of new employees: The Office Manager is responsible for assisting with the recruitment, hiring, and training of new employees. This includes identifying staffing needs, developing job descriptions, conducting interviews, and ensuring that all new employees are properly trained.
Benefits
Below are some benefits offered to the Office Manager at Nain Hotel Ltd:
- Competitive salary: Nain Hotel Ltd offers a competitive salary package that is commensurate with the Office Manager’s experience and skills. The salary is designed to attract and retain top talent in the industry.
- Health and dental insurance plans: As part of the employee benefits package, Nain Hotel Ltd provides health and dental insurance plans. This ensures that the Office Manager has access to comprehensive medical coverage and dental care for themselves and their eligible dependents.
- Retirement savings plan: Nain Hotel Ltd offers a retirement savings plan, which allows the Office Managers to save for their retirement years. The company may also offer a matching contribution to encourage retirement savings.
- Paid vacation and sick leave: Nain Hotel Ltd understands the importance of work-life balance and provides paid vacation and sick leave for its employees. This allows the Office Manager to take time off for personal and medical reasons without worrying about lost income.
- Professional development opportunities: To ensure that the Office Manager stays updated on industry best practices and continue to develop their professional skills, Nain Hotel Ltd provides ongoing training and professional development opportunities. This may include attending workshops, seminars, or industry conferences.
- Employee discounts: Working at Nain Hotel Ltd comes with the perk of employee discounts on hotel services such as room rates, dining facilities, and other amenities. This allows the Office Manager and their immediate family members to enjoy the hotel’s offerings at a reduced price.
- Positive and inclusive work environment: Nain Hotel Ltd fosters a positive and inclusive work environment, where teamwork, mutual respect, and collaboration are valued. The hotel strives to create a supportive atmosphere that encourages professional growth and employee satisfaction.
Note that this job description is intended to outline the general responsibilities, requirements, benefits, and tasks associated with the Office Manager position at Nain Hotel Ltd. It is not an exhaustive list and may be subject to change or modification based on the needs of the company.
To apply, send your resume to jobs@djgrouplabrador.com